What does your stack actually cost?
We’re not going to tell you a number — you’re going to compute one. Check off what you pay for today, adjust the prices to yours, and compare. Nothing you enter leaves this page.
Defaults are typical published per-seat prices — edit any of them to match your bill. Per-seat tools multiply by your team size.
Your stack today
$673/mo
$8,070 a year
RevoFi Business
$174/mo
$17.40 per person
Monthly saving
$499
Annual saving
$5,982
That’s $5,982 a year back — before counting the tools you haven’t listed, the AI credits and overages per-seat vendors bill on top, or a single reclaimed hour. Check the Time tab.
Competitor default prices are typical published rates as of 2026-08-07 and change frequently — always verify against your actual invoices, which is why every field is editable. RevoFi Business is $149/month including 5 seats, then $5/month per additional seat with no cap, plus metered usage (RDC). Usage varies by workload and is not included in this comparison; neither are the AI-usage credits, overage fees, or add-ons many per-seat tools bill on top. This tool stores nothing and sends nothing. Vendor-anchored defaults were re-checked against each vendor’s own pricing page on 2026-08-13.
These are the activities that disappear when the systems share one memory and the agents do the work. Defaults are deliberately conservative — set them to what’s true for you.
Echo classifies, extracts, drafts — you approve
Clients see their own deals in their portal
Client folders — files arrive in one place
Clients & staff ask their own Raven session
Next-actions become dated, owned tasks
Compaction + Learning — memory compounds
One environment, one memory
Hours per week
13
across the whole team
Hours per year
650
at 50 working weeks
Value at your rate
$32,500
per year
Time claims are the easiest thing in software to inflate, so we won’t: these are your estimates of your hours, at your rate. If the total surprises you, lower the sliders until it doesn’t — and if it’s still meaningful, that’s the honest number.
RevoFi Business is $149/month including 5 seats, then $5/month per additional seat. Competitor defaults reflect 2026-08-07; vendor-anchored figures were re-checked 2026-08-13. This calculator stores nothing and sends nothing.
Three worked examples
Illustrative — each example assumes its own mix of tools, so these totals will not match the calculator’s defaults above. Typical published rates, as of 2026-08-07; adjust the calculator to your actual prices and run your own numbers — yours are the ones that count.
5-person consultancy
Notion Business $100 + Slack $43 + CRM $75 + Mailchimp $20 + 2 AI seats $50
$288/mo
RevoFi Business: $149/mo
20-person agency
The same stack scaled per seat
$1,100–1,400/mo
before automation credits and overages
RevoFi Business: $224/mo
50-person multi-site retailer
Software stack + separate firewall vendor + analytics vendor
$3,000–5,000/mo
across many contracts
RevoFi: $374/mo + network service tiers — one vendor, one bill
What it costs as your team grows
RevoFi Business is $149/month flat, including 5 seats, then $5/month per additional seat with no cap — plus usage on a single transparent meter. Compare that to the market’s per-person pricing.
| Team size | RevoFi Business | Per person | Notion / ChatGPT / Claude at $20/seat | Microsoft 365 Copilot at $21/seatplus a qualifying Microsoft 365 plan | Dust at $30/seat |
|---|---|---|---|---|---|
| 5 people | $149costs more here | $29.80 | $100 | $105 | $150 |
| 10 people | $174 | $17.40 | $200 | $210 | $300 |
| 20 people | $224 | $11.20 | $400 | $420 | $600 |
| 50 people | $374 | $7.48 | $1,000 | $1,050 | $1,500 |
| 100 people | $624 | $6.24 | $2,000 | $2,100 | $3,000 |
RevoFi Business is $149/month including 5 seats, then $5/month per additional seat. Competitor totals are that vendor’s published per-seat list price multiplied by the team size — no discounts, annual commitments, or negotiated rates are modelled, and usage-metered charges are excluded on every side.
- Notion / ChatGPT / Claude at $20/seat — checked 2026-08-11: notion.com, openai.com, claude.com
- Microsoft 365 Copilot at $21/seat — checked 2026-08-13: microsoft.com
- Dust at $30/seat — checked 2026-08-13: dust.tt
At 5 people, RevoFi costs more than a Notion team. We’d rather tell you that than have you discover it. The crossover comes fast — by ten people RevoFi is cheaper, and the gap widens with every hire, because your eleventh person costs $5 here and $20–$30 everywhere else.
And the table is still unfair to us, because every competitor column buys one tool. The RevoFi column includes your messaging, email, CRM, campaigns, documents, client access, and agents — systems that would otherwise be four or five more line items.
Don’t take our word for it — do the ten-minute exercise: list every recurring software and AI subscription your business pays for. Mark the ones this page covers. Total them. Compare against $149 plus usage. A number you calculated yourself is worth more than any number we could put on this page — and if it comes out close for your situation, you’ll know that too.
One more thing no per-seat vendor offers: bring your own AI keys and pay nothing extra. If you already have an Anthropic, OpenAI, Google, or xAI account, plug in your key and Raven routes to it at zero platform charge. Or use the RevoFi provider — one catalog spanning frontier and open models, chosen per agent, on one bill.
How these numbers are made
4 of the 12stack rows start at a named vendor’s published list price, each with the page it came from and the date we checked it. The other 8 are category estimates — they belong to no single vendor, so we do not attach one. Every field is editable because your invoice beats our default.
| Stack row | Default | Taken from | Checked | Source |
|---|---|---|---|---|
| Workspace / wiki | $20/seat/mo | Notion Businessmonthly billing | 2026-08-13 | |
| Team chat | $8.75/seat/mo | Slack Promonthly billing | 2026-08-13 | |
| CRM | $15/seat/mo | HubSpot Sales Hub Starterannual commitment — vendor page blocks automated checks, so the approved figure is carried at its own date | 2026-08-07 | |
| AI assistant seats | $20/seat/mo | ChatGPT Business / Claude Team (both $20 per seat on annual billing)annual commitment — vendor page blocks automated checks, so the approved figure is carried at its own date | 2026-08-07 |
Category estimates — no single vendor price applies
Email marketing — $35/mo
List-size tiered, so no single seat price applies. Edit to your invoice.
File storage — $10/seat/mo
Capacity tiered and often bundled. Edit to your invoice.
Project management — $12/seat/mo
Blended across per-seat and flat-fee vendors. Edit to your invoice.
Client portal / e-sign extras — $49/mo
Usually several small contracts rather than one. Edit to your invoice.
Social scheduling — $30/mo
Priced by connected channels, not seats. Edit to your invoice.
VPN — $7/seat/mo
Varies with gateways and commitment length. Edit to your invoice.
Automation / credits — $50/mo
Consumption-metered, so the bill moves month to month. Edit to your invoice.
Something else — $0/mo
A blank row for whatever this list missed.
Competitor default prices are typical published rates as of 2026-08-07 and change frequently — always verify against your actual invoices, which is why every field is editable. RevoFi Business is $149/month including 5 seats, then $5/month per additional seat with no cap, plus metered usage (RDC). Usage varies by workload and is not included in this comparison; neither are the AI-usage credits, overage fees, or add-ons many per-seat tools bill on top. This tool stores nothing and sends nothing. Vendor-anchored defaults were re-checked against each vendor’s own pricing page on 2026-08-13.
Time claims are the easiest thing in software to inflate, so we won’t: these are your estimates of your hours, at your rate. If the total surprises you, lower the sliders until it doesn’t — and if it’s still meaningful, that’s the honest number.
Vendor-anchored defaults re-checked 2026-08-13.
Send us your software list
Paste what you pay for today — one line per tool, with the price if you have it. We will send back which of it RevoFi Business replaces, which of it we do not, and what the difference costs. If the answer is “stay where you are”, we will say that.
A number you calculated yourself beats any number we could print.
See the capability comparison behind the price, read the long-form argument, or go straight to the tier this page is written about.
Or create an account and check the bill yourself.